Microsoft Teams Rooms

A Microsoft Teams Room is a meeting space designed to deliver a native and consistent Teams experience, using certified hardware and software to enable seamless video conferencing, content sharing, and collaboration for both in-room and remote participants.

Microsoft Teams on your personal device is the software application that enables messaging, video meetings, file sharing, and collaboration from your computer, tablet, or mobile device.

Microsoft Teams Rooms combines this software with dedicated meeting room hardware such as cameras, microphones, speakers, and a control panel to bring Teams into a physical meeting space. These systems are designed to deliver a consistent, high-quality meeting experience for everyone, whether they are in the room or joining remotely.

Users can easily book a room through Teams or Outlook on their laptop or phone, or directly from the room booking panel. For impromptu meetings, proximity join allows them to move a call from their personal device to the room system with just one tap.

A Microsoft Teams Room requires Microsoft- certified hardware to deliver a high-quality, reliable meeting experience. This typically includes:

The exact setup will depend on the size and function of the space, ensuring all participants can see, hear, and contribute effectively.

Microsoft Teams Rooms can be configured for spaces of almost any size, from small huddle rooms to large boardrooms and auditoriums. The equipment scales to match the space:

Cinos can also deploy Microsoft Teams Rooms in more complex environments such as control rooms, multidisciplinary team (MDT) spaces, innovation centres, and specialist training facilities, ensuring the technology meets the demands of highly bespoke or mission-critical spaces

Yes. Microsoft Teams Rooms certified devices are tested and approved by Microsoft to ensure optimal performance, security, and reliability when running Microsoft Teams. Using certified equipment means you benefit from:

The good news is that Cinos works with leading manufacturers to give customers a wide range of certified options to suit any space or requirement. As a Cisco Gold Provider, Yealink Gold Partner, and HP Amplify Partner, we hold recognised accreditations that demonstrate proven experience with global vendors. In addition, we maintain close partnerships with other trusted providers such as Crestron, Logitech, and Neat, as well as specialist audio and camera brands including Biamp, Sennheiser, Q-SYS, and Jabra.

Together, these relationships enable us to design and deliver Microsoft Teams Rooms for any room size, space type, or technical complexity.

Whether you are equipping one room or one hundred, our process remains consistent. We begin with a detailed consultation to ensure the solution is designed to meet the specific needs of your organisation. This includes understanding the number and types of spaces you wish to equip, from small huddle areas to large conference rooms, as well as any future requirements that could influence design decisions.

Our experts then design a tailored Microsoft Teams Rooms setup, integrating the right certified devices, display solutions, audio systems, and control elements for your spaces. Every stage of the installation is managed by Cinos, from configuration and testing through to full integration with your Microsoft Teams platform and wider IT network, with a strong focus on creating an intuitive, user-friendly experience for all attendees.

With extensive experience delivering Microsoft Teams Rooms across a wide range of environments, you can have complete confidence that your meeting spaces will be reliable, engaging, and ready to support seamless collaboration from day one.

Absolutely. Cinos provides comprehensive support and maintenance for Microsoft Teams Rooms to ensure your meeting spaces remain reliable, secure, and fully functional. We design a maintenance plan tailored to your organisation’s requirements, whether that involves a single room or an entire estate.

With Cinos managing your Microsoft Teams Rooms, you can be confident that your technology will perform at its best, supporting productive, uninterrupted collaboration for all users.

Yes. Microsoft Teams Rooms require specific licences to function, separate from standard Microsoft 365 or Teams subscriptions. At a minimum, each Teams Room needs a Microsoft Teams Rooms Standard or Premium license, which provides the software and cloud services required to schedule, join, and manage meetings from a Teams Room.

Cinos can help you identify the correct licensing based on the number of rooms, types of spaces, and the features you require. We can also advise on add-ons or upgrades, such as advanced management and analytics.

Signature Microsoft Teams Rooms are premium meeting spaces designed by Microsoft to provide a more inclusive, collaborative, and engaging hybrid meeting experience. They follow a recommended layout and technology specification that optimises audio, video, and content sharing for both in-room and remote participants

The goal is to make remote participants feel as present and engaged as those in the room, supporting natural conversation and collaboration in hybrid meetings.

The “best” setup will vary depending on room size, meeting style, and existing infrastructure, but successful corporate deployments share three key elements:

While it is possible to buy Teams Rooms equipment off the shelf, achieving a truly seamless, enterprise-grade experience requires careful planning, technical expertise, and integration with your wider AV and IT environment. By partnering with Cinos, you can be confident that your Microsoft Teams Rooms will be expertly designed, seamlessly integrated, and proactively maintained to meet the demands of a modern workplace