End-to-End Encryption – Use video conferencing platforms that support end-to-end encryption (E2EE). This ensures that only the meeting participants can decrypt and view the content, preventing interception by third parties.

Multi-Factor Authentication (MFA) – MFA adds an additional layer of security beyond just a password, helping to ensure that only authorised users can access the meeting.

Password Protection – Password protected meetings and share the password only with authorised participants to prevent unauthorised guests joining the meeting.

Waiting Rooms – For larger meetings and in scenarios such as webinars, participants can be held in a waiting room until the host approves them for entry, ensuring that only invited attendees can participate.

Meeting Permissions and Controls – Ensure that hosts have full control over the meeting. Features like screen sharing, chat, and microphone control should be managed by the host, and only authorised participants should be allowed to present or share content.

Regular Software Updates – Ensure that all video conferencing software and hardware are regularly updated to protect against known vulnerabilities and security flaws. This includes both the platform itself and any associated devices or integrations.

Secure Network and Firewall Configuration – Use secure, encrypted networks and ensure your firewall settings are properly configured to prevent any external attacks or unauthorised access to your conferencing systems.

Data Compliance – Choose platforms that comply with industry standards and regulations, such as GDPR, HIPAA, or other relevant data protection laws, to ensure your video conferencing meets required compliance standards.